Go Back   Horizons Unlimited - The HUBB > Planning, Trip > Trip Paperwork
Trip Paperwork Covers all documentation, carnets, customs and country requirements, how to deal with insurance etc.
Photo by Michael Jordan, enjoying a meal at sunset, Zangskar Valley, India

I haven't been everywhere...
but it's on my list!


Photo by Michael Jordan
enjoying a meal at sunset,
Zangskar Valley, India



Reply
 
LinkBack Thread Tools Display Modes
  #1  
Old 6 Jun 2010
Registered Users
HUBB regular
 
Join Date: Jul 2008
Location: England
Posts: 85
photocopies of paperwork

Just doing some last minute prep before embarking on a year long trip down the PanAm. I know it`s important to keep back up copies of essential documents, but can anyone give me an idea of how many and which ones they took? Don`t want to be snowed under with paper!

Thanks
Reply With Quote
  #2  
Old 6 Jun 2010
Super Moderator
Veteran HUBBer
 
Join Date: Jul 2007
Location: Bellingham, WA, USA
Posts: 3,930
You don't need to carry copies of actual documents (except a few which might be obviously helpful, like vehicle ownership, drivers license, passport photo page). Anything else can be scanned and emailed to yourself at a yahoo or google account or carried on a jump drive or memory card, etc. I do the same with bank and credit card info, health insurance and anything else I think I might need. Then I get it all confused with similar scans from previous trips....but in the end I never need any of it anyway, which is much the point.

Anything I'm actually carrying with me I've learned to either laminate in plastic or at minimum paint with map sealer, which will protect against constantly folding and refolding in damp conditions.

Hope that helps.

Mark

(from someplace resoundingly damp in equatorial South America)

Last edited by markharf; 6 Jun 2010 at 17:21. Reason: edit for clarity
Reply With Quote
  #3  
Old 6 Jun 2010
Scrabblebiker's Avatar
Gold Member
Veteran HUBBer
 
Join Date: Jun 2007
Location: Cowichan Bay, Vancouver Island, BC, Canada
Posts: 343
Quote:
Originally Posted by Motivator View Post
Just doing some last minute prep before embarking on a year long trip down the PanAm. I know it`s important to keep back up copies of essential documents, but can anyone give me an idea of how many and which ones they took? Don`t want to be snowed under with paper!

Thanks

I just returned from a trip from Victoria, BC, Canada to Yaviza, Panama.

I made one copy of every document, credit card, travel insurance, etc, etc. I also left a copy of each with my partner at home. I was planning on also uploading scanned copies (or digital pictures) to whatever site, but didn't get to it. If you carry a laptop, you should probably keep copies on there as well (password protect them if you're concerned about the laptop being stolen) Mark's flash drive idea is also a very good one. Now you have enough different backups to be able to access your documents in just about any situation.

If you're going through Central America you'll generally need copies of your bike registration/title/proof of ownership, passport, driver's licence ...in one particular country it was three copies of each (can't remember which one). But you don't have to carry these with you since photocopy places are plentyful and cheap thorughout Central America. In most cases you can get the copies right at the border where enterprising locals have bought photocopiers to make some extra cash. I have found them to be quite reasonably priced as well ....5 cents per copy, more or less.

What I did was always carry about 5 copies of each border crossing document before arriving at the border. That way I didn't have to walk around for more copies and leave my bike unattended for too long. Having said that, there are some cases where you'll still have to get an additional copy or two since some borders require copies of your passport with the entry stamp, or copies of their own temporary vehicle import permit ...you'd think they could just hit "print" twice, but apparently not ;-)

I also made high quality colour photocopies of my bike registration/proof of ownership and only used the copies, while my original was safely tucked away.


...Michelle
www.scrabblebiker.com
Reply With Quote
  #4  
Old 6 Jun 2010
Registered Users
Veteran HUBBer
 
Join Date: Jan 2009
Location: Stratford-upon-Avon, UK
Posts: 368
Motivator

I'm in the same position as you (heading to Alaska in July). I'm going to scan copies of my passport, driving license, International driving permit, travel insurance, credit cards. I might put them on my netbook, but I'm a bit worried about it being stolen so instead I might copy them onto a memory stick and hid that somewhere on my bike. I'll also email myself a copy and leave another copy at home. That should cover it.

I've also photocopied my International driving permit on green paper and will try to use this first whenever I'm asked for documentation. Another thing I've done is get a CitizenCard Proof of Age - ID card, UK national ID Card, UK identity card, photo ID, citizen card, airline ID, proof of age, UK ID card, official ID, identity card, flight ID, YAP, flight identity, proof of identity citizencard, citizen card, photo I This is NOT a UK ID card but it is proof of age. Aimed at 16-21 year olds, it costs 15 quid to get and simply proves you are over 21. I've got one because it is very offical looking, has my photo on it and i can use it in hostels etc where they want a card to hold overnight, or to show a dodgy police officer. If i don't get it back it doesn't matter as much as a passport.
__________________
Reply With Quote
  #5  
Old 7 Jun 2010
Contributing Member
Veteran HUBBer
 
Join Date: Jul 2007
Location: Rockhampton, Australia
Posts: 868
All the above ideas are good, the only extra I would reccomend is protection for the thumb drive. I had all my stuff on one of these(including passwords and PINs for cash cards etc), with encryption of course and it died on the road!!!!

I never kept a full electronic back up anywhere else, so some of those documents were hard to get scanned again.

I was reluctant to upload to the internet any type of stuff like that, so it was a hassle for a short while. In future, I will have two thumb drives, identical contents, for just in case.

I never had to use any of it anyway, but I am glad it was there as if I had of lost my hard copy originals, in the tankbag, at least I had something.

Cheers
TS
__________________
www.travellingstrom.com
Reply With Quote
  #6  
Old 8 Jun 2010
Registered Users
HUBB regular
 
Join Date: Jul 2008
Location: England
Posts: 85
Thanks for all the ideas folks - I`ll get scanning and copying immediately!
Reply With Quote
Reply


Currently Active Users Viewing This Thread: 1 (0 Registered Users and/or Members and 1 guests)
 
Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are On
Pingbacks are On
Refbacks are On


Similar Threads
Thread Thread Starter Forum Replies Last Post
Paperwork Grant Johnson Trip Paperwork 3 29 Dec 2010 17:04
Actual or Photocopies of documents at borders and police checks? criboun SOUTH AMERICA 11 9 Apr 2009 19:31
UK to US paperwork GS Tone Trip Paperwork 3 29 Jan 2009 15:53
Documents and photocopies - what to bring and leave men8ifr North Africa 12 19 Nov 2008 21:18
Paperwork getting into EU Grant Lui Trip Paperwork 3 21 Mar 2007 10:18

 
 

Announcements

Thinking about traveling? Not sure about the whole thing? Watch the HU Achievable Dream Video Trailers and then get ALL the information you need to get inspired and learn how to travel anywhere in the world!

Have YOU ever wondered who has ridden around the world? We did too - and now here's the list of Circumnavigators!
Check it out now
, and add your information if we didn't find you.

Next HU Eventscalendar

HU Event and other updates on the HUBB Forum "Traveller's Advisories" thread.
ALL Dates subject to change.

2024:

2025:

  • Queensland is back! May 2-4 2025!

Add yourself to the Updates List for each event!

Questions about an event? Ask here

HUBBUK: info

See all event details

 
World's most listened to Adventure Motorbike Show!
Check the RAW segments; Grant, your HU host is on every month!
Episodes below to listen to while you, err, pretend to do something or other...

2020 Edition of Chris Scott's Adventure Motorcycling Handbook.

2020 Edition of Chris Scott's Adventure Motorcycling Handbook.

"Ultimate global guide for red-blooded bikers planning overseas exploration. Covers choice & preparation of best bike, shipping overseas, baggage design, riding techniques, travel health, visas, documentation, safety and useful addresses." Recommended. (Grant)



Ripcord Rescue Travel Insurance.

Ripcord Rescue Travel Insurance™ combines into a single integrated program the best evacuation and rescue with the premier travel insurance coverages designed for adventurers.

Led by special operations veterans, Stanford Medicine affiliated physicians, paramedics and other travel experts, Ripcord is perfect for adventure seekers, climbers, skiers, sports enthusiasts, hunters, international travelers, humanitarian efforts, expeditions and more.

Ripcord travel protection is now available for ALL nationalities, and travel is covered on motorcycles of all sizes!


 

What others say about HU...

"This site is the BIBLE for international bike travelers." Greg, Australia

"Thank you! The web site, The travels, The insight, The inspiration, Everything, just thanks." Colin, UK

"My friend and I are planning a trip from Singapore to England... We found (the HU) site invaluable as an aid to planning and have based a lot of our purchases (bikes, riding gear, etc.) on what we have learned from this site." Phil, Australia

"I for one always had an adventurous spirit, but you and Susan lit the fire for my trip and I'll be forever grateful for what you two do to inspire others to just do it." Brent, USA

"Your website is a mecca of valuable information and the (video) series is informative, entertaining, and inspiring!" Jennifer, Canada

"Your worldwide organisation and events are the Go To places to for all serious touring and aspiring touring bikers." Trevor, South Africa

"This is the answer to all my questions." Haydn, Australia

"Keep going the excellent work you are doing for Horizons Unlimited - I love it!" Thomas, Germany

Lots more comments here!



Five books by Graham Field!

Diaries of a compulsive traveller
by Graham Field
Book, eBook, Audiobook

"A compelling, honest, inspiring and entertaining writing style with a built-in feel-good factor" Get them NOW from the authors' website and Amazon.com, Amazon.ca, Amazon.co.uk.



Back Road Map Books and Backroad GPS Maps for all of Canada - a must have!

New to Horizons Unlimited?

New to motorcycle travelling? New to the HU site? Confused? Too many options? It's really very simple - just 4 easy steps!

Horizons Unlimited was founded in 1997 by Grant and Susan Johnson following their journey around the world on a BMW R80G/S.

Susan and Grant Johnson Read more about Grant & Susan's story

Membership - help keep us going!

Horizons Unlimited is not a big multi-national company, just two people who love motorcycle travel and have grown what started as a hobby in 1997 into a full time job (usually 8-10 hours per day and 7 days a week) and a labour of love. To keep it going and a roof over our heads, we run events all over the world with the help of volunteers; we sell inspirational and informative DVDs; we have a few selected advertisers; and we make a small amount from memberships.

You don't have to be a Member to come to an HU meeting, access the website, or ask questions on the HUBB. What you get for your membership contribution is our sincere gratitude, good karma and knowing that you're helping to keep the motorcycle travel dream alive. Contributing Members and Gold Members do get additional features on the HUBB. Here's a list of all the Member benefits on the HUBB.




All times are GMT +1. The time now is 15:46.