Ill complete the story in case anyone is in the same boat in future.
I bought the transalp from Daze. Mongolian customs put a bit of effort into stamping the temporary import slip out iincluding sending meto the "senior" customs officer when they could not find it on the system. Despite knowing that it entered through a different crossing they seemed genuinely surprised that they could not find it.
As regards notary letters the Mongolians didn't care but the Russians were a lot more interested (having gone through a number of central asian borders with a Kazakh bike I learned to minimise the amount of documents presented).
The notary in the Russian embassy was suggested to us but that turned out to be a dead end. Translated and notarised letters is fine.
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