Redwineracing, you're correct that you need to fill out and submit the correct forms in advance. You're correct that even if the freight company gives you the wrong forms, you *still* need to fill out the correct ones...and if that happens you'll do well if they release the bike without making you wait a bit while the forms are processed.
Ranting and raving about how unreasonable this is, or what a waste of resources it represents, won't help you or #5 in any way. Stay calm (as you appear to be doing), and it'll work out for you.
Hope that's helpful.
Mark
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