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Paperwork

Paperwork Introduction

Anything dealing with paperwork on the road and how to deal with it, just send it in and we'll publish it here as a useful guide to all.

On this page:

Vehicle Registration

Don't leave the country without it, you must have an official looking document to show at borders.

Tip - If you are travelling for more than a year, you may find it expires, and it proved impossible to renew ours from outside Canada. So, we forged one in Gibraltar (thanks to some friends with a Macintosh and colour printer), and it served nicely for all of Africa and South America. Remember, they can't check its validity - it just has to look good, and the information has to match your Carnet de Passage.

Tip: - In a very few countries - the UK is one - you do not need to carry your vehicle registration papers or proof of insurance with you. However, in most countries you do. We recently had a traveller from the UK come to visit us on her way south. I noted she had no mirror on the bike, which here in Canada is illegal, and advised her to get one quickly to avoid getting stopped by the police and ticketed. An hour later I received a rather plaintive phone call; "My bikes just been impounded by the police!"

Turns out she didn't have any insurance either, which is why it was being impounded! Also - of course - she wasn't carrying her registration documents - another ticketable offence. Sadly, she may have escaped scrutiny if she'd had the mirror.

Lesson: Despite what your home countries regulations are, be aware that most countries require you to carry all paperwork with you at all times. Be sure the bike at least LOOKS legal even if it won't pass a detailed technical scrutiny at home by the authorities. Most, if not all, "western" countries such as Canada, USA, all of Europe, Australia, and New Zealand REQUIRE insurance. Most of the rest do not - but don't get confused as to where you are. :)

What is an International Driving Permit (IDP)?

From the Canadian Automobile Association: (same for everywhere)

"The International Driving Permit is a special licence for tourists, authorized by a UN treaty among nations of the world, for the purpose of allowing motorists to drive vehicles in international traffic without further tests or applications. It is proof that the holder possesses a valid driver's licence issued by a competent authority in their country of residence.

It provides the holder with an extra photo ID. Provides translation of your valid Canadian Drivers licence since the IDP is printed in 10 languages (English, French, Spanish, Russian, Chinese, German, Arabic, Italian, Scandinavian and Portuguese.) Most Car Rental agencies will request an IDP even though one is not required to drive in their country."

International drivers permits are usually available from your local automobile association, (in Canada, it costs C$13.00) and only valid for one year. "An IDP cannot be post dated, extended or renewed. Each time a new IDP is required, the applicant must complete a new application form, produce a valid Canadian driver licence, provide 2 new photographs and the fee."

Drivers License

You must also have your valid national driver's license, and this is the one that is usually requested by police and border officials.

Tip - Be sure your license will not expire while you're overseas. It will be a major hassle to have it renewed, and the new details may not match your other documents, such as the Carnet, which will cause additional hassles.

Tip - If you're worried about handing your valuable licence over to possibly corrupt officials on the road, make several colour photocopies of your licence and laminate it nicely, that will work fine - and if they want to hold it until you pay a fine, no worries!

What is a Carnet de Passages en Douane?

"The Carnet guarantees to a foreign government that the vehicle it identifies, having been granted temporary importation status, will be removed from the country within the time limit imposed by the respective jurisdiction or if not, that the country will be paid all duties and taxes that would be required to permanently import the vehicle. Using the Carnet is an alternative to leaving cash security deposits with foreign governments. It allows free movement and unencumbered access between foreign countries. Use of the Carnet is restricted to the countries listed on the back cover. It is valid for one year from date of issue." Canadian Automobile Association

From Court Fisher, on the BMWMOA site: "Most national auto clubs arrange an internationally-recognized 'Carnet de Passages en Douane' for home-country registered vehicles taken outside North America and Europe for personal tourist use. The personal tourist vehicle Carnet system is administered by the Swiss-headquartered Alliance Internationale de Tourisme (AIT). A Carnet document shows Customs officials that the vehicle owner has already posted a bond at least equal to the vehicle import duty of that country, and assures that the vehicle will be re-exported to its country of origin.

Note that the Carnet system does not apply if you intend to permanently import and re-register a vehicle originally manufactured for sale in a different country. Under those circumstances, most countries impose much stricter and more costly procedures.

Carnet de Passages en Douane.

From the CAA site - Actual size is A4 - 11 ¾ " x 8 ¼"

Download a complete PDF of the carnet here

The carnet is also known as a tryptych, or sometimes triptiq.

Where do I need it?

You do NOT need it in the Americas; North, South or Central, at all.

You WILL need it in parts of Africa, and parts of the Middle East, and Asia.

Detailed, up-to-date listing of where you REALLY need a carnet here!

Getting a carnet for ALL North Americans

Other countries are SIMILAR but there can be significant differences, for instance in the UK you can ALSO get a carnet using an "insurance" type scheme, so you do NOT have to have the guarantee, BUT of course you're paying insurance so it's a much higher outlay of cash.

From the CAA website, Canadian specific version: (for US residents substitute USA for Canada below and you've got the differences at last check)

"Submit the completed application form, along with the following attachments:

  • two photographs of the vehicle
  • two signed photographs of the applicant
  • a copy of both sides of the vehicle registration document
  • the Carnet fee and cash deposit

Fee for CAA members $400.00 plus $28.00 GST
Fee for non members $450.00 plus $31.50 GST

Deposit: $300.00 (to be used for such expenses as couriers. The unused balance is returned once the discharged Carnet is returned to the CAA.)

A cancellation fee of $75.00 will be charged if the Applicant begins but does not complete the Carnet de Passage application process.

Visa and MasterCard accepted.

In addition to the Carnet fee and deposit, CAA requires a financial guarantee, sufficient for CAA to meet any claims that could be made by a foreign government for customs duties and taxes. These duties and taxes can be levied against a vehicle when it is temporarily imported into a country under cover of a Carnet de Passages, but is not removed or exported. This financial protection is provided to CAA by the holder of the Carnet in the form of an irrevocable letter of credit, a certified cheque or a money order. This financial guarantee is held by CAA in a non-interest bearing account until such time as the used Carnet is returned to CAA.

Guarantee

CAA calculates the amount of the financial guarantee using the value of the vehicle and the maximum amount of duties and taxes that could be claimed by the countries to be visited. Permanent importation duty and tax rates may vary from 0% to over 300%, depending on the country visited, the vehicle, and its equipment.

The Carnet, when properly discharged, will have an entry and exit stamp for every foreign country visited. The Certificate of Location located at the back of the Carnet must be endorsed by Canada customs, upon your return, proving to CAA that the vehicle is back in Canada. When the properly discharged Carnet is received by CAA, the financial guarantee and balance of the cash deposit will be released."

A frequent travel dream is to buy a Royal Enfield Bullet in India and ride it overland to Europe.


We received this in April 2003 from Paul Gowen, Senior Travel Research Advisor, RAC (Royal Automobile Club), UK, with updated Information on Carnet de Passages:

Paul wrote:

"India:

... RAC also received a number of enquiries regarding purchase of Enfield bikes in India by visitors & returning overland to GB. However, in June 2002 we were advised by the AIT in Geneva who administer the carnet scheme worldwide, that according to Indian legislation, only those persons resident in India with proof of residence are eligible to purchase & register vehicles in their name.

Individuals who have purchased/registered motorcycles in the past have done so illegally & may be held liable under Indian law. Issuing clubs were advised that under no circumstances can a carnet be issued outside India for a vehicle purchased in India bearing Indian registration plates.

Counterfeit carnets:

I followed the thread about counterfeit carnets with obvious interest & availability from ‘Mr Carnet’ in London. No new messages & queries appear to be posted so I hope that all travellers will only obtain carnets from official sources.

Carnets are distributed by the AIT, Geneva & a database is maintained of all serial numbers used. A list is circulated so all clubs can identify where carnets are allocated worldwide. AIT are also aware of the trade in counterfeit documents which was first noted with the availability of illegal International Driving Permits promoted on a number of websites.

Hope this is of help. Regards, Paul Gowen"

Thanks Paul! Note that Paul and other Carnet issuers do read the paperwork forum on the HUBB.

Regarding Enfields and riding one home (wherever that may be) from India - just go to Nepal, it is perfectly legal to buy a bike and get a carnet for a Nepalese Enfield. They are somewhat more expensive in Nepal, but at least it's legally possible.

Country specific details

Australia
Canada
Central and South America
Europe
France
Mexico
New Zealand
USA

Central and South America

The carnet is NOT required anywhere in North, Central and South America including in Ecuador. Ecuador used to require it, and you may still be asked. If you have any problems, quote Articles 82/83, Decree 158/2082 in their law books - which they should have - and inform them the new law came into place September 21, 2004. Details here.

Notes on South America:

If you fly into Quito Ecuador, you may find there are delays and hassles. Until recently a carnet was required to bring a vehicle into Ecuador, the only country in the Americas to do so. In 2004 there was a protest led by Ricardo, and supported by many local people in Ecuador and a petition here on HU, which was finally successful in changing the law. They are still getting sorted as of this writing, (early 2005) so there may be some hassles. If so, contact Ricardo Rocco, (contact him in advance via the Quito Community) and he'll help sort it out. Basically it takes patience, smiles, and sometimes a little extra in the way of fees, although that too is improving - slowly.

More on sea freight into Ecuador.

If you have a carnet you can use it at most borders, and it is probably cheaper and quicker if you do, but definitely not worth getting one just for North OR Central and South America.

Notes on Central America

Usually the bike's details are stamped into your passport - you cannot leave the country without the bike. Be VERY careful - the permit for the bike CAN BE shorter than your own visa. Travellers have overstayed the bikes permit and paid up to US$3500 in fines to get the bike released. Always ask for the maximum allowed, no matter how quickly you plan on staying, things can go wrong - or right, and you want to stay longer!

USA, Canada, Mexico, Europe

USA, Canada, Mexico and European countries do not require duty, Customs bond or Carnet to temporarily import personally-owned 'tourist' vehicles as long as they are re-exported within liberal timeframes, usually 6-12 months. Most other countries still require a Carnet, or an alternative on-site border crossing or port-of-entry duty/tax payment, even for short stay or transit imports. Although a Carnet eases Customs clearance in countries that require or recognize it, the Carnet system itself is not without costs.

When bringing a bike in to any of these countries - and for that matter ANY country - it is important to be clear from the start that "I'm just travelling through to X, and looking forward to seeing your country" with a big smile. Period. NO questions about for instance;

"What if I want to sell my bike here, what would be the procedure?"

Or

"I want to park my bike here for a year while I go home and work for a while, then come back, what do I need to do?"

Fatal - keep your mouth shut! Ask questions like that later, once you're in, or preferably beforehand, here on HU or ask one of the local Communities.

In North America specifically, the only organization authorized to issue personal tourist vehicle Carnets for Canadian, Mexican, and US-registered bikes, is the Canadian Automobile Association (CAA). As of 2000, the CAA charges a non-refundable CD$350 for the Carnet itself, an additional CD$150 (unused balance refundable) for costs, and a minimum CD$5,000 bond on any USA vehicle (Canadian bikes=CD$2500) by bank letter of credit, VISA/MC, certified cheque or money order. The CD$5,000 is refunded when the Carnet document is returned to CAA, 'discharged' by Customs to show that the bike has been returned home. You get the bond money back, but without interest. There is also a lengthy application procedure and document. In recent years, fewer than a dozen North American bikes annually have used personal tourist vehicle Carnets, in part because the procedure is itself costly and time consuming. A Carnet usually makes sense [only] if you are taking the bike on a lengthy trip that includes a number of different countries.

For bikes taken specifically only to Australia or New Zealand, 'tourist' vehicle entry procedures are relatively straightforward and not time consuming; it is usually easier and less costly to apply directly for Australian or New Zealand Customs clearance, and pay their vehicle import and sales taxes (OZ = 26.4%; NZ = 12.5%, refundable when the bike is re-exported/shipped home), rather than apply for a Carnet from the CAA.

Australia Temporary Import

There is a current thread which Susan has responded to concerning importation into Australia. A carnet is the easier option for persons wishing to TEMPORARILY import a bike into Australia. This allows entry for 12 months & it is possible to get further extensions with the assistance of the Australian Customs Service (ACS) & the local Australian state club depending on the visitors' visa status, etc. The carnet issuing club has to give authorisation for an extension that a continuing security is in place to cover potential claim.

The ACS issued a reminder last year that vehicles "having entered Australia under cover of carnet cannot then be permanently imported" - the first stage being a Vehicle Import Approval (permanent importation authorisation).

It is important to stress here that under worldwide temporary importation regulations - a vehicle cannot be left sold, abandoned, loaned, hired or otherwise disposed of in a country without the prior agreement of the customs authorities.

Australia has been tightening their vehicle import procedures for some time. Basically, either you have a carnet de passage or you obtain approval to import the vehicle in advance, which may take up to a month and is not guaranteed. If you show up without either a carnet or a Vehicle Import Approval, the vehicle may be denied entry and you may be subject to fines. See below for the official language from their site:

"Concessions for tourists and temporary residents
As a tourist or temporary resident, you may bring a motor vehicle or a motorcycle and attached trailer or a caravan to Australia for a period of up to 12 months (or longer under certain circumstances) without paying duty on them, provided they are subsequently exported from Australia.

For this concession to apply, you will need one of the following:

a Carnet De Passages en Douanes issued by an overseas organisation which has a reciprocal arrangement with the Australian Automobile Association, or

a cash or bank security, equal to the amount of duty and GST and, where applicable, LCT otherwise payable.

If your vehicle is stolen, damaged or destroyed whilst you are in Australia you should notify Customs as soon as possible at your original port of arrival.

All fittings and accessories imported with your motor vehicle, motorcycle, trailer or caravan must also be exported with that same vehicle."

If you DO NOT have a Carnet de Passage, you must have approval in advance to import the vehicle. This Vehicle Import Approval is obtained from the Department of Infrastructure, Transport, Reginal Development and Local Government. From their site (the following info used to be "there", but we can no longer find it - may or may not be correct! Check out the Importing Vehicles to Australia Brochure (VSB10) on their site):

"In accordance with the provisions of certain international conventions on road traffic, Australia recognises the temporary import of vehicles for a period of less than 12 months by visiting foreign nationals of signatory countries who hold a visitor's visa. In this category vehicles may be allowed entry in one of two ways:

(a) By presenting a valid Carnet de Passage en Duane at port of entry to Australia, in which case no Vehicle Import Approval is required.

(b) By submitting an application to import a vehicle accompanied by a copy of current overseas registration document valid for the period of the visit and passport pages showing nationality, personal details and valid Australian visitor's visa.

Please note that if you import your vehicle by either of the above methods, then the vehicle MUST be exported from Australia. Under no circumstances will an Import Approval be issued to allow the vehicle to remain in Australia.

An Import Approval must be obtained for a vehicle to gain clearance at its point of entry to Australia. Vehicles that arrive in Australia without an approval will have to be re-exported or destroyed and the importer may face a fine of up to 120 penalty points. 1 penalty point equals A$ 110 (as at 22/ 1/ 02).

Do not ship your vehicle to Australia until such time as you are issued with an Import Approval. If you do ship your vehicle before receiving an approval and your vehicle arrives before the application is processed, an approval cannot be issued."

Our interpretation of all the above is that without the carnet, you would have to get the vehicle import approval in advance, AND put up a deposit on entry to cover duty and GST in the amount of 26.4% of the value of the vehicle. If anyone has had any recent experience with this process, please let us know.

For further details, see:

The Australia Customs Services site.

Details on obtaining 'Vehicle Import Approval' from Department of Transport and Regional Services, Vehicle Safety Standards, GPO Box 594, CANBERRA ACT 2601, tel +61/2 6274 7444, fax +61/2 6274 6013, email: Vimp...@dotars.gov.au. Information and application forms are available on their Website.

New Zealand Temporary Import

Details on importing your bike temporarily into New Zealand are available from the NZ Automobile Assoc, International Motoring Services, 419 Great South Rd, Auckland NZ, +64/9 579 6886, fax +64/9 579 7473, nzaa.akl@xtra.co.nz; from the NZ Customs Service, feed...@customs.govt.nz, Website. You will be required to register the bike in NZ and, while not required to obtain insurance, it's VERY recommended, and a safety inspection will be required.

Nigel Marx, NZ Community, says: "Many travelers have not even been required to register, some have to buy a partial registration with Accident Compensation Corporation levy (saving NZ$160) and some full registration, but that seems to vary with the person you are dealing with. Also sometimes a WOF (Warrant Of Fitness safety inspection) is required, and sometimes not."

Further details on temporary registration can be obtained from the NZ Land Transport Safety Authority, i...@ltsa.govt.nz, or on the Website.

France

From Jenny Kelso & Peter Hendricks:

"Arya Panya (ph. 0140554300) is the man who looks after carnets in Paris. He seems much more knowledgeable than our local office here in Nice.

Cost: €114 for club membership, €150 for carnet + deposit of 150% of Argus (semi-official valuation) per vehicle.

To get back the deposit you must supply the customs import certificate from France or another country. It is not enough to only send back the carnet."

Links to more information:

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