2006 Rules for shipping motorcycles by air freight
 

I originally posted this as a response to another conversation in the North American forum, but thought the information might be of use to people who are reading this forum.

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Below you will find the complete text of the IATA Dangerous Goods Regulations (DGR) that govern shipping motorcycles by air.

The moto itself is classified under UN 3166 as a 'Vehicle, Flammable Liquid Powered'. The Packing Instruction that gives the details of how the vehicle must be packed so that it is accepted for shipment is Packing Instruction 900.

The first image below shows the rules for UN 3166, the second illustration shows the rules for Packing Instruction 900. The two go hand in hand, in other words, if you comply with the packing instruction, you can submit your moto for shipment under UN 3166.

Some points that your cargo acceptance agent (the airline employee) may not be aware of:

1) If it is impossible (very unlikely) for the moto to be loaded in any position other than right-side up, then you don't have to drain all the fuel. Just run the tank down as low as possible, in no case have more than a quarter of a tank of fuel in it. On the other hand, if your moto is packed in a rectangular crate, and it is possible that some stupid person could put the crate in the airplane upside down, then you have to drain every drop of fuel from every nook and cranny of the moto - tank, carbs, etc.

2) If the battery is secured in its original location on the moto (where the manufacturer put it), and if all the panels are in place securing and protecting the battery, then you don't have to remove it, nor do you have to disconnect it.

3) The battery has to comply with the referenced packing instruction for batteries, however, just about every motorcycle or car battery made in the last 30 years will comply. That packing instruction says, more or less, that the battery must not melt like a chocolate bar and spill electrolyte all over if the ambient temperature gets up to 55 degrees C.

4) If it is obvious to an average person that the package you are shipping is, in fact, a motorcycle, then you do not have to put a sticker on it. If it is enclosed inside a box or crate - such that no-one could tell that there is a motorcycle inside the box or crate - then you need a class 9 (misc) DG sticker.

Hope this information is useful to you.

UN 3166 DGR Rules (Vehicles, Flammable Liquid Powered)
http://i979.photobucket.com/albums/a...psuwnjyaru.jpg

Packing Instruction 900 - how to pack a moto for air freight shipment
IMPORTANT:Note the 'State Variations' filed by the USA at the top (USG 12 and 13), and the 'Operator Variations' filed by a few carriers such as KE, MX, etc.
http://i979.photobucket.com/albums/a...psmar6ldyu.jpg

Example of when you don't have to drain the fuel totally, and don't need a sticker to identify the thing
It would be pretty hard to load this anyway except right side up, or fail to recognize that it is a motorcycle.
http://i979.photobucket.com/albums/a...pssjmelsbe.jpg

Below is a scan of the DGR form that I used when I last shipped my motorcycle by air. The second image is of a DG sticker (class 9 sticker) that were placed on my motorcycle.

The rules have changed fractionally since I made this shipment a few years ago - the moto no longer needs to have the DG sticker put on it if it is NOT crated. In other words, if it is obvious from looking at the shipment that the thing is a motorcycle (i.e. it is not concealed inside a box or crate), then you don't have to sticker it.

You really have to cross the T's and dot the I's on the DG forms. Even something as simple as using lowercase when you should use uppercase can cause problems. Although the air carriers are not allowed to complete the form for you, it is certainly reasonable to ask them to check the form to make sure you have filled it out properly and not made any errors. In other words, the law forbids the airline employee from filling out the form for you, regardless of how helpful they want to be. But, the law does not forbid them from reviewing the form with you to make sure that you have filled it out properly, and pointing out any errors or omissions you have made.

All I have ever done so far as preparing my motorcycle for shipment is concerned has been to show up with less than 1/4 of a tank of gas, and disconnect and tape off the positive battery terminal. Nowadays, you don't even have to disconnect and tape off the battery terminal, although some 'old time dudes' might ask you to do that if they are not fully aware of the recent changes to the packing instruction. If you have a locking gas cap, make sure you leave the cap unlocked, so that the cargo handlers can check fuel tank contents if they wish to do so. This is very important.

It is not necessary under any circumstances to leave the keys of your motorcycle with the airline when you drop it off. As long as they can satisfy themselves that the fuel tank is less than 1/4 full once you have gone, that's all you have to worry about. So - if your gas cap locks automatically, you might need to leave a key. If this is the case, tie the key to the bike with a strong rope so it does not get lost, and tape the end of the rope that has the key so that the key is obvious, right beside the gas cap.

If you have anything inside your panniers (saddle bags), then make sure that you show the cargo acceptance agent EVERYTHING that is in those saddlebags before you leave the drop-off point. It is in your interest to dump the entire contents of the saddlebags out. Whatever you do, don't accidentally pack some prohibited substance (camping fuel, an aerosol can, a pressurized tire inflation cylinder, etc.) in the panniers by mistake. I usually fill my panniers with soft clothing, underwear, riding gear, and helmets, and take anything that might be considered even remotely questionable with me as my checked baggage.

Michael

Example of a completed DG declaration
http://i979.photobucket.com/albums/a...psaj9jkcad.jpg

DG Labeling for the moto
not legally necessary, because it is obvious that this is a motorcycle, but some freight receiving agents want the labels in any case.
http://i979.photobucket.com/albums/a...psgv2lqvul.jpg

http://www.hostdub.com/albums/PanEur...GR_Waybill.jpg

Excelent posting there ... much tanks.

You might like to blur the image where it has your details ...

Other than that it should go into the FAQ section... with teh date so 'we' know how old the information is.

Hi Frank:

Ah, I'm not worried about that. It's not my home address anyway - it's the address of the freight forwarder that I used!

I have updated this post, which I made 8 years ago, by re-hosting the images that I had originally attached to the post.

IN PRINCIPLE, all the information should still be conceptually correct. But it is very possible that the Dangerous Goods regulations pertaining to UN class 3166 (vehicle, flammable liquid powered) and packing instruction 900 (how items belonging to UN class 3166 must be packed and documented for air shipment) may have changed since then.

The photo of the DG regulations in the first post at the top of this thread is a photo from the 2004 DG book!!!! That's because I did this shipment and took these photos back in 2004. So, go to a freight shed and ask to look at a current copy of the IATA Dangerous Goods Regulations (DGR) book before you ship. IATA issues a new copy of the book every year, hence, you need to look at a book with this year's date on the cover to ensure you are looking at accurate, up to date information.

Michael