Go Back   Horizons Unlimited - The HUBB > Planning, Trip > Trip Paperwork

Trip Paperwork Covers all documentation, carnets, customs and country requirements, how to deal with insurance etc.
Contact Overland Solutions for all your custom modifications and setup for overland travel.

Reply
 
LinkBack Thread Tools Display Modes
  #1  
Old 19 Dec 2011
langebaan sunset's Avatar
Registered Users
HUBB regular
 
Join Date: Mar 2008
Location: South Africa
Posts: 89
Importing vehicle on Carnet into South Africa Duty Free (Returning South African)

Hi folks, if you are reading this, you are either about to embark on an overland trip, taking part in one or just about to complete one. Either way, if you are a returning South African (like my wife) we want to share our experience of importing our Land Rover duty free into SA after our London to Cape Town trip 2010/11 Latest news / About us - Langebaan Sunset - Stonehenge UK to Cape Town SA - 2010/11.

[This process is likely to be the same for a motorbike or truck traveling on a Carnet]


We offer the following is a summary / check list for any returning South African citizen that has a foreign registered vehicle and wishes to import it into SA free of duty. There are several things that you need to consider BEFORE you set out as there are some items that need to be addressed in your departing country before you set out on your journey if you want to avoid a lot of hassle when you get here. Even though there are various guidelines available on this process, things "on the ground" are often different and even our clearing agent in Cape Town had to jump through a few hoops.

STEP 1 - Key items to have sorted before you depart

- The car has to have been registered in the SA citizens name for at least 12 months prior to returning to SA, so make sure the registration papers reflect this.
- Original SA Passport (or IF dual citizenship, foreign passport) of returning SA citizen should clearly state departure and arrival times stamped in the passport of when you came into country and when you left SA – THIS IS KEY!
- Even if the entry date is on an old passport – bring the old passport with you otherwise you will have to produce an authorised affidavit to cover any discrepancy.
- Letter confirming employment by foreign employer – this has to be an original and signed / dated. Copies will not be accepted. Get at least 2 signed originals just in case your paperwork gets lost in the system!
- Letter confirming resignation or no longer employed by foreign employer – again suggest 2x originals, signed and dated
- Valuation certificate of car – this seems to be a grey area. You can go and get a trade in valuation done and have it written on official letterhead of the garage that did the valuation (ideally a dealer in your marque)
- Your ID book – Needed as additional proof as SA National
- Intl Certificate of Motor Vehicle – you can get this from your country where the car is registered – UK AA in our case
- Registration Certificate from the cars normal place of origin (registration documents V5C in the case of UK)
- De-registration as a taxpayer – when you leave your country you have to let the Inland Revenue know that you are leaving. There is a form for this and you will need a copy of this form. It will have to be certified as an original copy (by police or lawyer)
- Carnet – You will / should have this for your journey anyway. For those people that hope / plan to travel and get into SA with a fake Carnet – good luck!! Based on the process we went through it would be HIGHLY unadvisable to try this!!

STEP 2 - Procedure once you get to SA

At port of entry you only need to get the Carnet stamped into SA when you finally get here (i.e. the entry stub stamped) – same process for all the other countries you visited along the way.

You do not need to fill in any forms at the border with regards the car import process. We even asked about this at the time and they simply refused to discuss it saying the Carnet “entry” stamp was all that was needed.

The following forms / process need to be followed

- Form DA304 : Motor Vehicle Declaration from SARS
- Form P.1.160 : Declaration in Respect of Unaccompanied Manifested Effects Entered Under Rebate of Duty
- Compliance Certificate (Issued by Manufacturer)
- Letter of Authority (Which will have to be applied for by the NRCS)
- Import Permit (Which will have to be applied for by ITAC)


There will then be the possibility that you will need a Customs Exam of the Car, this is at Customs discretion AFTER perusal of your Carnet. Even if you are told that this is required, it maybe cancelled at the last minute. We did not have to have one in the end.

A provisional payment may also be requested as surety for the duties and vat applicable, again at customs discretion so be prepared for this.


You are aiming to get your Carnet exit stub stamped by SARS – this is key if you are to discharge the Carnet and get your Bank Guarantee / Security Insurance / Deposit cancelled.

Even though we had all of the above, we still had to get an affidavit stamped by the SA police to state that the dates of residency in the UK for the SA National and to cover a discrepancy on the passport (the wife’s old passport with this info in had been destroyed)

STEP 3 - Procedure once you complete all the paperwork

When this process is over – it can take up to 2 months – you get the following back from Customs:

- Stamped Carnet – exit stub is stamped by SARS / customs
- Customs Release Notification
- SAD507 Customs declaration form
- SAD500 Customs declaration form
- Copy of NRCS Letter of Authority
- Copy of Import Permit Notification
- Copy of completed DA 304A Motor Vehicle Declaration from SARS
- Stamped original of DA304
- Stamped copy of your declaration of particulars
- Stamped copy of affidavit we submitted
- Your original vehicle registration papers

You are now able to go and register the vehicle in SA.
We posted the Carnet back to RAC UK and emailed copies of the SARS release form (we made a copy for our records).

So how did we do it / what did it cost?

When we got to SA we hooked up with a logistics / import company when we finally finished the trip – Why? Well, the above process is not that simple. Anyone that has dealt with “officialdom” in SA will know 3 things:

1) You are going to spend a lot of time waiting and finding offices etc…..
2) You are likely to be dealing with people unfamiliar with the process (the process can appear to vary from person to person on any given day!)
3) Paperwork can / may get lost and no one is really going to look too hard for it

The benefit of using an agent is they already have established relationships with all the people needed to get the car released, they know the process / forms and they can minimise the amount of time and cost spent driving / calling around to various offices to chase paperwork etc….This is important if you have limited time or are spending time travelling elsewhere when you get here.

We used Ashraf at IQSA and he was VERY helpful and professional. Whilst there is a fee associated with the service, we felt it was worth paying. We saved a lot of time & money simply on fuel costs for driving in and out of Cape Town to various places to get things sorted. We would highly recommend him!!

Mr Ashraf Mallick
IQSA Logistics

Cape Town, South Africa
Tel : + 27 21 697 5443
E-Mail : ashraf@iqsalogistics.co.za


Costs

Certification & Bill of Entry = R3,135 = £250
Service Fees & misc costs = R1,824 = £145
Postage of Carnet back to UK = R64 = £5

Hope that helps - safe travels.

Nick
__________________
Langebaan Sunset - Africa Overland
Website Twitter
Reply With Quote
  #2  
Old 19 Aug 2012
Registered Users
New on the HUBB
 
Join Date: Aug 2012
Posts: 1
Affidavit

Hi Nick,

We are trying to import our car from the UK and stupidly packed our old expired passports in the container thus no proof of first exit stamp available. What do we need to state on the affidavit to get the Police to sign and SARS to approve time spent overseas? We have original rental agreement letters/utility bills etc.

Kind regards,

Nick
Reply With Quote
  #3  
Old 17 Nov 2012
langebaan sunset's Avatar
Registered Users
HUBB regular
 
Join Date: Mar 2008
Location: South Africa
Posts: 89
Hi Nick

I cant recall if I responded to this offline.....?? Are you guys SA citizens?

Bottom line (we found) that the passport exit stamp to demonstrate you were out of SA for the minimum amount of time is the only acceptable evidence.....SARS have really got serious on paperwork for this.

The levels of service are variable in SA and you really need to speak to people that know what they are doing to make things happen. Stamps, original paperwork and affidavits are all part of the game.

HTH

Nick
__________________
Langebaan Sunset - Africa Overland
Website Twitter
Reply With Quote
  #4  
Old 6 Aug 2013
Registered Users
New on the HUBB
 
Join Date: Aug 2008
Location: Maidstone, UK
Posts: 6
I went through that entire 8 month process to get an import permit, only to discover that it is not a lawful requirement to register a vehicle in the RSA (or most countries in the world for that matter):

Section 88 of the South African National Road Traffic Act says:
"This Act shall bind the State and any person in the service of the State: ...".

So the only reason you import your vehicle is:
  • so that you can discharge your carnet
  • because of the belief that you are under obligation to do so
  • out of fear that you may somehow be held criminally liable
Solution:
  • study up on common law
  • know that anything that you can do legally with a licence/carnet/paperwork, you can do lawfully without
  • know that anything that you can do via an agent (like the RAC or an import agent), you can do yourself
  • join a common law society to import your bike/car into (Republic of Good Hope, World Freeman Society)
Be free,
Rick

Last edited by timbuktoo; 8 Aug 2013 at 15:14.
Reply With Quote
  #5  
Old 13 Nov 2013
Registered Users
New on the HUBB
 
Join Date: Nov 2013
Posts: 1
SA citizen but not returning

Hi Nick,

Hopefully you'll still get notified about this reply even though it's been a while since you originally posted, but I was wondering if you could help. I realise don't have the same status as your wife, but I am a SA citizen and will be doing the drive next year, and wanting to import the vehicle. I was born in France and never resident in SA, but I have my SA passport, does this really mean I don't qualify as a returning citizen and therefore can't import the vehicle? Because I'm not an immigrant either really, even though I will be staying in SA at the end of the drive...

Timbuktoo,

Are you saying that they just forget about your carnet once it expires? Because it appears you can renew it for a year, but once it expires what happens?

I own the vehicle already, so as to comply with the 12 months of ownership, but am a bit stuck as to what to do once I cross the border next year!

Cheers okes,

Tristan
Reply With Quote
  #6  
Old 13 Nov 2013
Pumbaa's Avatar
Registered Users
Veteran HUBBer
 
Join Date: Feb 2007
Location: On our bicycles, probably pushing up a hill!
Posts: 431
Quote:
Originally Posted by tfdoumen View Post
Hi Nick,

Hopefully you'll still get notified about this reply even though it's been a while since you originally posted, but I was wondering if you could help. I realise don't have the same status as your wife, but I am a SA citizen and will be doing the drive next year, and wanting to import the vehicle. I was born in France and never resident in SA, but I have my SA passport, does this really mean I don't qualify as a returning citizen and therefore can't import the vehicle? Because I'm not an immigrant either really, even though I will be staying in SA at the end of the drive...

Timbuktoo,

Are you saying that they just forget about your carnet once it expires? Because it appears you can renew it for a year, but once it expires what happens?

I own the vehicle already, so as to comply with the 12 months of ownership, but am a bit stuck as to what to do once I cross the border next year!

Cheers okes,

Tristan
They won't just forget about the carnet. If the carnet expires and its not renewed then a claim will go against it. This was the case with my oz carnet when we imported to South Africa. I had to show proof that I was in the process of importing the vehicle. The claim was made by the south African customs and south African AA (they are I'm charge of the carnets in SA) because it expired. Maybe I was unlucky and it got picked up through the systems, other people may have had different experiences though.
__________________
Jacques & Mandy with Pumbaa II
www.seeyouwhenwegetthere.com
Reply With Quote
  #7  
Old 14 Nov 2013
Registered Users
New on the HUBB
 
Join Date: Aug 2008
Location: Maidstone, UK
Posts: 6
The carnet is a contract with a bond. You either return it with proof you've returned the vehicle to it's country of origin, or you return it with proof you've imported it (which means you pay various taxes), or you forfeit part or all of it in leiu of such taxes.

If you don't get a carnet, you are not subject to such a contract. The same applies to the IDP. In theory, if you don't have a carnet, they may charge you temporary import fees.

In theory you can pay the import duties using a private promissory note (legal tender in most countries), and maybe even get a refund at the exit border.
Reply With Quote
Reply

Tags
carnet, import, returning south african, south africa


Currently Active Users Viewing This Thread: 1 (0 Registered Users and/or Members and 1 guests)
 
Thread Tools
Display Modes

Posting Rules
You may not post new threads
You may not post replies
You may not post attachments
You may not edit your posts

BB code is On
Smilies are On
[IMG] code is On
HTML code is Off
Trackbacks are On
Pingbacks are On
Refbacks are On


Similar Threads
Thread Thread Starter Forum Replies Last Post
Africa - Best and Worst Awards rupertu Ride Tales 5 7 Nov 2011 22:50

 
 


HU DVD Summer Special!

Now that summer is here, get On the Road! Take 30% off the Achievable Dream - On the Road! 2-DVD set until August 31 only. Get On the Road! Learn the tips to staying healthy, happy and secure on your motorcycle adventure!

Our veteran travellers share their tips (and great stories) for staying healthy, happy and secure on your motorcycle adventure.

"A fantastic, informative and inspirational DVD."

"It's brilliant - thank you very much!"

Check it out at the HU Store! Remember to use Coupon Code 'ONTHEROAD' on your order when you checkout.


Renedian Adventures


Renedian Adventures

What others say about HU...

"I just wanted to say thanks for doing this and sharing so much with the rest of us." Dave, USA

"Your website is a mecca of valuable information and the DVD series is informative, entertaining, and inspiring! The new look of the website is very impressive, updated and catchy. Thank you so very much!" Jennifer, Canada

"...Great site. Keep up the good work." Murray and Carmen, Australia

"We just finished a 7 month 22,000+ mile scouting trip from Alaska to the bottom of Chile and I can't tell you how many times we referred to your site for help. From how to adjust your valves, to where to stay in the back country of Peru. Horizons Unlimited was a key player in our success. Motorcycle enthusiasts from around the world are in debt to your services." Alaska Riders

contest pic

10th Annual HU Travellers Photo Contest is on now! This is an opportunity for YOU to show us your best photos and win prizes!

NEW! HU 2014 Adventure Travel T-shirts! are now available in several colors! Be the first kid on your block to have them! New lower prices on synths!

HU 2014 T-shirts now in!

Check out the new Gildan Performance cotton-feel t-shirt - 100% poly, feels like soft cotton!


What turns you on to motorcycle travel?


Global Rescue, WORLDwide evacuation services for EVERYONE

Global Rescue is the premier provider of medical, security and evacuation services worldwide and is the only company that will come to you, wherever you are, and evacuate you to your home hospital of choice. Additionally, Global Rescue places no restrictions on country of citizenship - all nationalities are eligible to sign-up!


New to Horizons Unlimited?

New to motorcycle travelling? New to the HU site? Confused? Too many options? It's really very simple - just 4 easy steps!

Horizons Unlimited was founded in 1997 by Grant and Susan Johnson following their journey around the world on a BMW R80 G/S motorcycle.

Susan and Grant Johnson Read more about Grant & Susan's story

Membership - help keep us going!

Horizons Unlimited is not a big multi-national company, just two people who love motorcycle travel and have grown what started as a hobby in 1997 into a full time job (usually 8-10 hours per day and 7 days a week) and a labour of love. To keep it going and a roof over our heads, we run events (22 this year!); we sell inspirational and informative DVDs; we have a few selected advertisers; and we make a small amount from memberships.

You don't have to be a Member to come to an HU meeting, access the website, the HUBB or to receive the e-zine. What you get for your membership contribution is our sincere gratitude, good karma and knowing that you're helping to keep the motorcycle travel dream alive. Contributing Members and Gold Members do get additional features on the HUBB. Here's a list of all the Member benefits on the HUBB.


Books & DVDs

amazon

All the best travel books and videos listed and often reviewed on HU's famous Books page. Check it out and get great travel books from all over the world.


Motorcycle Express for shipping and insurance!

Motorcycle Express

MC Air Shipping, (uncrated) USA / Canada / Europe and other areas. Be sure to say "Horizons Unlimited" to get your $25 discount on Shipping!
Insurance - see: For foreigners traveling in US and Canada and for Americans and Canadians traveling in other countries, then mail it to MC Express and get your HU $15 discount!




All times are GMT +1. The time now is 14:46.